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Monmouth College Hewes Library

Circulation Policies

Circulation Policies

Borrowing Periods

Material Loan Period: Students & Community patrons   Loan Period: Faculty & Staff   
Books, most government documents, software 30 days 120 days
Videocassettes / DVDs / CDs 5 days 5 days
Course reserves 2 hours (In-house) see library staff
Equipment In-house In-house
All other materials In-house In-house
I-Share materials 28 days, 3 renewals (Monmouth patrons only) 28 days, 6 renewals (Monmouth patrons only)
Interlibrary Loan (ILL) materials as determined by lending library as determined by lending library



An item may be renewed as long as it has not been recalled or had a hold placed on it.

Material Students & Community Patrons Faculty & Staff How Renew?
Hewes Library materials up to three renewals up to three renewals in-person, via phone, or online via library account
I-Share materials up to three renewals (*not available to community patrons) up to six renewals online via library account
Course Reserves one renewal for addition two-hour period (*not available to community patrons) one renewal in-person
ILLiad interlibrary loan materials renewal is at discretion of lending library (*not available to community patrons) renewal is at discretion of lending library (*not available to community patrons) online via ILLiad account

Overdues / Fines

Patrons will be notified of overdue items with two overdue notices.  The third notice informs the patron a bill will be sent if the item is not returned within two weeks.  The fourth notice is a bill for the item.

Overdue materials are subject to replacement and processing fees. If you receive an overdue notice for an item that you have borrowed, please renew the item or return it to the Library immediately.  Materials may be returned when the library is closed in the external bookdrop near the westside exit.

If you receive an overdue notice that you believe is in error, please contact the Hewes Library Circulation Desk at 309-457-2190.


Recalls / Holds

All borrowed items are, after the first two weeks of their circulation period, subject to:

  • holds (which prevent an item from being renewed by the current patron)
  • recalls (which, being applied to an item already checked out, shorten that item's loan period)
  • recalled items should be returned within 48 hours of notice

If you would like to place a hold or recall on an item that is currently checked out to another patron, please inquire at the Hewes Library Circulation Desk.


Fees for lost items are based on national library averages.  Students and public patrons will be sent a bill for library materials not returned.  Students will have the charges placed on their student account (i.e., Books-$50, Videos-$75).  All payments should be made at the Monmouth College Business Office.   Items returned after they have been billed to a student’s account, and before the library has replaced the item, will be reimbursed for all but a $10 business office transaction fee.  Bills for faculty and staff will be submitted to the Director of the Library for collection.

Returning Items
Library materials can be returned to the book drop at the Circulation Desk during library hours.  After hours, materials can be returned to the outside book drop at the west exit of the library.

Patron Claims Item Returned
A patron has the option to fill out a Claims Returned form if they have returned an item but it still appears on their library account.  A search for the item will be conducted at various stages.  If the item is found it will be checked in and cleared from the patron’s account.  If it cannot be found, a decision will be made whether to charge the patron or not.  Patrons will be notified of the results of the search and of any fees they may be responsible for.

Course Reserves
Items are placed on reserve by faculty for student use through out the semester.  Most reserve items are for two hours and cannot leave the library.  Reserves are for students and faculty only.  Monmouth College barcodes must be presented to check out reserve items.  Students can check out up to two reserve items at a time.  Students checking out VHS tapes on reserve must leave their ID at the Circulation Desk for the two hour time limit.  The student can retrieve their ID once the tape has been returned.  Faculty can check out course reserves for an extended period of time.  

Hewes Library at Monmouth College | 700 East Broadway, Monmouth, IL 61462 | Phone: 309-457-2190 | Fax: 309-457-2226 | |